Privacy Policy — Fulhadhoo Marathon

Last updated: 08/10/2025

At Fulhadhoo Marathon, we respect your privacy and are committed to protecting your personal information. This policy explains how we collect, use, and protect your data when you visit or interact with https://fulhadhoomarathon.com.

Who We Are

The Fulhadhoo Marathon (“Event”) is a community-run initiative organized by the administrators of the Facebook fan page facebook.com/fulhadhoomarathon.

Our website uses WooCommerce to handle race registrations and online sales.

For all privacy-related inquiries, please contact us at:

📧 contact@fulhadhoomarathon.com

1. What Personal Data We Collect and Why

We collect data to process event participation, orders, and communication.

1.1 Registration & Orders

When you register or shop with us, we collect:

Full name, email address, and phone number
Billing and shipping address
Gender, nationality, date of birth (for event registration)
Emergency contact details (for participant safety)
Optional fields such as team name or t-shirt size

We use this information to:

Register you for the event
Process your order and payment
Communicate updates and race logistics
Comply with legal, insurance, and accounting obligations

1.2 Payments

All payments are processed securely via PayPal or Stripe.

We never store or have access to your full credit/debit card details.

We only keep basic transaction details (amount, date, payment status) for accounting and recordkeeping.

1.3 Contact Forms

If you send us a message, we collect your name, email, and message contents solely to respond to your inquiry.

1.4 Cookies

Our site uses cookies to:

Keep your cart active and remember preferences
Manage login sessions
Track analytics (Google Analytics, Meta Pixel)

You can manage or disable cookies in your browser settings, though some features may not function properly without them.

2. Who on Our Team Has Access

Our small administration team has limited access to your personal information. For example:

Administrators can access order details, participant registrations, and customer contact data.
Website managers can view analytics data and troubleshoot technical issues.

Access is restricted to what’s necessary for event management and site functionality.

3. Who We Share Your Data With

We only share your data with trusted partners when required to run the Event or operate our store:

Payment gateways: PayPal, Stripe
Race timing and logistics partners: for bib assignment and results publication
Email marketing tools: to send newsletters or updates (if you opt in)
Insurance and local authorities: when required for safety or legal reasons

We do not sell or rent your data to anyone.

4. How Long We Keep Your Data

We retain your personal information only as long as necessary:

Orders and payments: 6 years (for tax/accounting compliance)
Registration data: duration of the event + historical record of results
Contact form messages: up to 12 months
Analytics: up to 26 months

You may request deletion of your data at any time by emailing contact@fulhadhoomarathon.com.

5. Your Rights

Under UK and EU data protection laws (GDPR), you have the right to:

Access the personal data we hold about you
Request correction or deletion of your information
Withdraw consent for marketing communications
Request a copy of your data in a portable format
File a complaint with your local data protection authority if you believe your rights have been violated

To exercise your rights, contact us at contact@fulhadhoomarathon.com.

6. Data Transfers

Because the Fulhadhoo Marathon involves partners and participants worldwide (including in the Maldives), your data may be transferred outside the UK/EU.

We ensure such transfers comply with appropriate data protection safeguards.

7. Security

We use SSL encryption, secure servers, and access control to protect your personal data.

Only authorized team members have access to sensitive information.

8. Marketing Communication

If you subscribe to our updates or tick the newsletter box during registration, we may email you about:

Event information and race logistics
Partner offers and travel packages
Future editions of Fulhadhoo Marathon

You can unsubscribe anytime by clicking the link in our emails or contacting contact@fulhadhoomarathon.com.

9. Automated Decision-Making

We do not use automated decision-making or profiling that significantly affects you.

10. Policy Updates

We may update this Privacy Policy from time to time.

All changes will be reflected on this page, and the “Last updated” date will be revised accordingly.

11. Contact Us

If you have any questions about this Privacy Policy or how your information is handled, please contact:

📧 contact@fulhadhoomarathon.com

🌐 https://fulhadhoomarathon.com